Top 5 Productivity Tools to save you Time and Money

Are you aware of how many programs are out there that help with planning, organizing, and productivity? So many. There are an excess number of tools available to business owners like yourself, so you should be taking full advantage of them. I’ve used many different tools while working as a Virtual Assistant, here are my top 5.


If you’ve never heard of Asana, get ready to have your mind blown. I’ve never heard of anyone that doesn’t like Asana.

In this application, you can create cross-functional project plans, create team brainstorms, and have one application where everyone can communicate. As someone who only uses the free plan, I am able to keep track of tasks that are in the works, completed tasks, and tasks that need to be started. I can also assign tasks to myself along with due dates. Clients love this system, I can add them to different tasks so they can see my progress, or they can assign tasks to me. In short, this tool keeps your tasks and your team organized and on track.

Asana Basic is free and allows you to manage tasks. The next level starts at just $9.99 monthly and allows you to add in timelines, advanced searches, custom fields, milestones, and more. There are two other levels are well if you’re looking for even more.


Slack is a communication platform. This communication platform is more than just online discussions though; you can organize your discussions by topic, create different work spaces, and invite certain people to different work spaces. In addition to that, you can also upload and share documents. I use this application to communicate with clients on their projects as well as write down different ideas and thoughts. I am able to log in, choose the work space and the thought thread and simply add my idea or my response.

I also often use this to jot down ideas that I am able to come back to later. If you’re someone that writes down your ideas on a sticky note and then later loses it, forever wondering what it said, this one is for you. So many perks, and their platform is free.


If you are someone that works in sales and you travel, this one is for you. If you are an entrepreneur that drives around and needs a way to track kilometers, this one is for you too. This app tracks all your driving that you do and then allows you to categorize it as personal or business. At the end of the month, you can email yourself a summary of all your drives to be reimbursed.

The summary at the end of the month includes not only the distance, but also when you recorded the drive, the reason – you can enter comments into the app directly when you are classifying – where you went, and what vehicle you used, if applicable. When classifying, you can also add in any parking on the drive and any tolls. Although tolls aren’t popular in Canada, they are popular in the USA.

The free version of this app allows you to track up to 30 drives a month. Pro-tip, delete all the personal drives so they don’t count towards your final tally. The paid version is only $8.00 per month and you can record unlimited drives.


I can’t tell you how much I love this platform. My business coach first introduced me to this platform, planning my entire launch on one mind map. Essentially, this app allows you to create a topic and then build your ideas from there. Like a giant thought bubble.

For example, we started with my business name in the middle, from there, we built out policies, processes, tasks, goals, any thoughts on brand development, and more! You can color code it and anyone with access can put their input into it. The best part? There’s a printable version of the map. It’s beautiful and an organization guru’s dream.

The free version of the app allows you to have three mind maps at once. The upgraded version allows unlimited maps, allows you to attach files, advance printing, and is only $7.49 a month.

Virtual Assistant

I’d be crazy not to mention a Virtual Assistant, right? A Virtual Assistant is your secret weapon. You probably spend way too much time doing paperwork or working on tasks that don’t add value to your business; in fact, I know you do that. That’s what a VA is for, to take those tasks off your plate, allowing you more time to focus on the core activities of your business. After all, without you, there is no business.

Not only are Virtual Assistant’s interactive, responsive, and ready to help, they’re also proactive and offer many different services. Administration, recruiting, accounting, you name it. Check out my previous blog that details more about Virtual Assistants!

So, there you have it. Five different tools that will noticeably increase your productivity. I hope that you’re able to incorporate at least one of these tools into your every day work life. If that tool is a Virtual Assistant, please reach out to me. I’d love to help.