We’re all unorganized in some way or another. This could mean that your car or your house is a mess, or it could mean that your expenses are in a pile on our desk. It could also mean that your calendars are not up to date, your inbox is a mess, or your client notes are all over the place. While a Virtual Assistant can’t come clean your house or your car, we can help you with the rest and more. Check out these five tasks that you can outsource to a VA.
1. Calendar Management – Your calendar is a mess and your constantly missing appointments. If you don’t miss the appointment or meeting, you’re probably late. You’re busy, and that’s a great thing; however, you need to have better calendar management. You need a Virtual Assistant. Let a Virtual Assistant take over your calendar by scheduling you for appointments and meetings, sending invites, setting an alarm (and a second alarm for when you ignore the first one), and finally, giving you enough travel time to get to each meeting. Quit ignoring your calendar.
2. Inbox Management – I strive for inbox zero every day and you should too. If you can’t reach inbox zero, there’s room for improvement, there’s room to have someone come in to answer and organize your emails. It’s great to combine inbox and calendar management as so many meetings are scheduled through email. By allowing a VA access to both your calendar and your inbox, you become so much more organized.
3. Expense Tracking – Expenses are incurred every day: meals, coffee, utilities, office supplies, and so on. At the end of the month, you dig through your wallet and pull out every receipt, you grab that pile on your desk, you hope that nothing is missing, and you enter all the receipts into your accounting system. It takes you at least two hours of time that you should be using to get actual work done. This is something else you can outsource. You get a receipt, you take a picture of it, you send it to your VA, and they take care of your expenses weekly for you. Your program is always up to date and you don’t have to worry about spending a few hours entering expenses at the end of the month.
4. Accounts Receivable & Accounts Payable – Do you have invoices that your customers haven’t paid? Do you have invoices that you haven’t paid? You’ve been trying to find time to create invoices, time to enter and pay your invoices, but the only time you find is at midnight on a Friday night. No one wants to be working at that time. A Virtual Assistant can bill your customers, enter your invoices, and pay your invoices. They can also follow up on customers when they don’t pay on time. You’ll get paid properly, you’ll pay invoices on time, you’ll save time.
5. Social Media Management – Social media is so important when it comes to marketing your business. You should be posting regularly and you should be interacting with others, but do you have time to add yet another item to your plate? Of course not. So, you call your VA. They can write posts for you, schedule your posts, interact with others for you, they can take over your social media so you can sit back and watch it grow. Just yet another task you can take off your plate.
A Virtual Assistant can be your right hand, they are there when you need them and they are there to keep you organized. Any of these tasks, and more, can be handled by a VA so that you are able to focus solely on the important parts of your business. Save yourself time, get yourself organized, and get yourself a Virtual Assistant.